Post-Award Reporting Requirements

After receiving your grant award, you must submit various reports so CMS can monitor your progress and performance.

During the post-award phase of your grant award, CMS monitors progress on your project(s) through a combination of financial and programmatic requirements.

Your CMS government project officer (PO) and grants management specialist (GMS) work collaboratively to monitor performance on your award and to identify potential problems and areas where technical assistance might be necessary. They do this through reviews of your reports and correspondence, audit reports, site visits, and other information available to CMS. 

It is important to review the terms and conditions on your Notice of Award (NoA) carefully to identify the specific reporting requirements, for your grant. Additional reporting requirements may apply that are specific to your award.

Federal reporting requirements include:

• Program Progress Reports
• Federal Financial Report (FFR)
• Federal Funding Accountability and Transparency Act (FFATA)
• Integrity and Performance Reporting 
• Payment Management System (PMS)
• Audit Reporting (Federal Audit Clearing House)
• Debarment, Suspension, Ineligibility, and Voluntary Exclusion Certification

Program Progress Reports

All CMS awards require recipients to submit program progress reports. The frequency and program-specific instructions for preparation and submission of these reports will be identified on the terms and conditions on your Notice of Award (NoA). Your Project Officer will also provide you technical assistance regarding report guidelines and requirements at the time of award.

Failure to comply with this reporting requirement may result in the restriction of your account, delay of funds, or denial of future funding.

Submitting Your Progress Reports

Your NoA will contain instructions for submitting progress reports.

Financial Reports

CMS recipients are required to record recipient expenses in real-time as well as submit semi-annual or annual expenditure Federal Financial Reports SF-425 (FFRs).

Frequency of required expenditure reporting, whether semi-annually or annually, is stipulated in the Program Terms and Conditions of the Notice of Award. Instructions on how to complete the FFR can be found (after logging on) at: https://pms.psc.gov/grant-recipients/ffr-updates.html. 

Failure to submit the complete and accurate FFR in a timely manner will result in the restriction of the recipient’s Payment Management System account and may delay funding and impact future funding.

Federal Funding Accountability and Transparency Act (FFATA)

Recipients are required to report certain information about themselves and their first-tier sub-recipients for awards. A specific term is included on your NoA. If your organization is a recipient of grants or cooperative agreements, you must report on subawards of $30,000 or more. There are additional reporting requirements if:

• 80% or more of your prior year annual gross revenues are from federal awards
• $25 million or more in annual gross revenues are from federal awards
• The public does not have access to compensation information filed under Securities and Exchange Commission (SEC) and IRS requirements

       Additional Guidance on FFATA

• Prime recipients report their own executive compensation if they meet all the criteria, as part of their profile at System for Award Management (SAM)
• Prime recipients report subaward information at the FFATA Subaward Reporting System (FSRS)
• 2 Code of Federal Regulations (CFR) 25

Responsibility and Qualification Reporting

Recipients that have active federal contract, grant, or cooperative agreement awards with a cumulative value greater than $10,000,000 are required to disclose semi-annual information about criminal, civil, and administrative proceedings that reached final disposition within the most recent five-year period and that were connected with the award or performance of an award. Recipients must also make semi-annual disclosures regarding such proceedings and/or affirm that there is no new information to provide. This information will be made publicly available in Responsibility and Qualification records (formerly Federal Awardee Performance and Integrity Information System) on SAM.gov.

Additional Guidance 

• Responsibility/Qualification Information 
• Federal Awarding Agency Review of Risk Posed by Applicants, 2 CFR 200.205

Single Audit Requirements

Recipients must comply with audit requirements outlined in HHS regulation 45 CFR Part 75.501 Audit requirements (implementing 2 CFR Part 200). Reports on these audits must be submitted to the Federal Audit Clearinghouse (FAC) either within 30 days after receipt or nine months after the end of the fiscal year, whichever is earlier. The audit reports and a completed data collection form (SF-SAC) must be submitted electronically to FAC. FAC operates on behalf of the Office of Management and Budget (OMB).

For specific questions and information about the submission process, call the FAC toll-free number at 800-253-0696.

Based on subsequent audits or other reviews, CMS has the right to refuse and/or recover funds. It is your responsibility to return any funds due from refunds, corrections, or other transactions.