Contractors

Contractors

The Centers for Medicare & Medicaid Services (CMS) employs contractors to provide a wide range of services and makes data available to these contractors as needed to support their assigned work. A CMS Data Use Agreement (DUA) is used to create a traceable record of what data is being accessed by each CMS contractor. You must adhere to all policies in the Contractor DUA Terms and Conditions (PDF) at all times.  All CMS contractors requiring access to PHI/PII as well as their Contracting Officer Representatives (CORs) must create and maintain their CMS DUAs through the Enterprise Privacy Policy Engine (EPPE) system. Prior to gaining access to the EPPE system, contractors and CORS must complete EPPE training as outlined in the tables below.  

Important DUA reminders:

Contact Changes

The DUA Addendum form (PDF) is still required in the EPPE process. While the Requester now adds individuals to a DUA directly in EPPE, CMS still needs a signed copy of the DUA Addendum form (PDF) for legal purposes.

For instructions on how to process a contact change in EPPE, please see the Requester (Contractor) Training titled “Update/Amend – Custodians” below.

DUA Closures

Requesters should process DUA closures in EPPE by following the Requester (Contractor) Training titled “Extend/Close DUA” below. However, if closing your DUA is your only remaining DUA action and you have no other DUAs in EPPE, you can send your completed CMS DUA Certificate of Disposition (COD form) (PDF) to DataUseAgreement@cms.hhs.gov and the CMS DUA Team will close your DUA for you. Please be sure to “cc” your CMS Contact on the e-mail.

Contractor Workflow: Initial - Training Materials

CMS CORs and contractors are required to complete two trainings before accessing EPPE for the first time. Training materials are available as a PDF slide deck. Users will need to attest to completing the training when registering for EPPE roles.

RoleTitleDescriptionPDF
All RolesEPPE User RegistrationThis training covers how to register for EPPE through CMS’ Identity Management system (IDM)Download (PDF)
Requester
(Contractor)
Training #1: Requesting the DUA Requester Role in EPPEThis training covers how an IDM registered user can request the DUA Requester Role in EPPE.Download (PDF)
Training #2: Contractor Approval Workflow: DUA RequesterThis training covers Contractor DUA features and other functions that users with the DUA Requester role can perform in the EPPE system.Download (PDF)
CMS Contact 
(CMS COR)
Training #1: Requesting the CMS Contact (COR) Role in EPPEThis training covers how an IDM registered user can request the CMS Contact (COR) Role in EPPE.Download (PDF)
Training #2: Contractor Approval Workflow: CMS Contact (COR)This training covers Contractor DUA features and other functions that users with the CMS Contact (COR) role can perform in the EPPE system.Download (PDF)

 

Contractor Workflow: Refresher Training Materials for Requesters

The training modules below provide a refresher on performing specific actions in EPPE.

New DUA Actions

New Contractor DUA Request with New Data Files

Download (PDF)

Update/Amend DUA Actions

Update/Amend Main Information

Download (PDF)

Update/Amend COR on a Contractor DUA

Download (PDF)

Update/Amend Subcontracting Organization(s)

Download (PDF)

Update/Amend Custodians

Download (PDF)

Update/Amend Existing Data Files

Download (PDF)

Update/Amend New Data Files

Download (PDF)

Extensions and Closures

Extend Contractor DUA

Download (PDF)

Closing a Contractor DUA

Download (PDF)

Close Select Data Files on a Contractor DUA

Download (PDF)

EPPE DUA Management

Request to Change Requester

Download (PDF)

Request to Change Organization

Download (PDF)

DUA Requester Queues

Download (PDF)

Upload Supporting Documents

Download (PDF)

Print Contractor DUA

Download (PDF)

Requesting Additional Roles

Download (PDF)

Removing a Role

Download (PDF)

Requester Proxy Assignment            

Download (PDF)

Requester DUA Search

Download (PDF)

 

Contractor Workflow: Refresher Training Materials for CORs

The training modules below provide a refresher on performing specific actions in EPPE.

COR DUA Management
Approve an Update Request to a DUA  Download (PDF)
Deny an Update Request to a DUADownload (PDF)
Request More Information for an Update Request to a DUADownload (PDF)
Approve an Extension Request to a DUADownload (PDF)
Deny an Extension Request to a DUADownload (PDF)
Requesting Additional RolesDownload (PDF)
Removing a RoleDownload (PDF)
COR Proxy AssignmentDownload (PDF)
COR DUA SearchDownload (PDF)
Print Contractor DUADownload (PDF)

 

Who do I contact if I need help with EPPE?

If you need assistance with EPPE, please review the EPPE FAQs (PDF).  If you are unable to find the answer to your question, contact the EPPE Help Desk at 844-EPPE-DUA (844-377-3382) or EPPE@cms.hhs.gov

Page Last Modified:
09/10/2024 06:23 PM