Contractors
The Centers for Medicare & Medicaid Services (CMS) employs contractors to provide a wide range of services and makes data available to these contractors as needed to support their assigned work. A CMS Data Use Agreement (DUA) is used to create a traceable record of what data is being accessed by each CMS contractor. You must adhere to all policies in the Contractor DUA Terms and Conditions (PDF) at all times. All CMS contractors requiring access to PHI/PII as well as their Contracting Officer Representatives (CORs) must create and maintain their CMS DUAs through the Enterprise Privacy Policy Engine (EPPE) system. Prior to gaining access to the EPPE system, contractors and CORS must complete EPPE training as outlined in the tables below.
Important DUA reminders:
Contact Changes
The DUA Addendum form (PDF) is still required in the EPPE process. While the Requester now adds individuals to a DUA directly in EPPE, CMS still needs a signed copy of the DUA Addendum form (PDF) for legal purposes.
For instructions on how to process a contact change in EPPE, please see the Requester (Contractor) Training titled “Update/Amend – Custodians” below.
DUA Closures
Requesters should process DUA closures in EPPE by following the Requester (Contractor) Training titled “Extend/Close DUA” below. However, if closing your DUA is your only remaining DUA action and you have no other DUAs in EPPE, you can send your completed CMS DUA Certificate of Disposition (COD form) (PDF) to DataUseAgreement@cms.hhs.gov and the CMS DUA Team will close your DUA for you. Please be sure to “cc” your CMS Contact on the e-mail.
Contractor Workflow: Initial - Training Materials
CMS CORs and contractors are required to complete two trainings before accessing EPPE for the first time. Training materials are available as a PDF slide deck. Users will need to attest to completing the training when registering for EPPE roles.
Role | Title | Description | |
All Roles | EPPE User Registration | This training covers how to register for EPPE through CMS’ Identity Management system (IDM) | Download (PDF) |
Requester (Contractor) | Training #1: Requesting the DUA Requester Role in EPPE | This training covers how an IDM registered user can request the DUA Requester Role in EPPE. | Download (PDF) |
Training #2: Contractor Approval Workflow: DUA Requester | This training covers Contractor DUA features and other functions that users with the DUA Requester role can perform in the EPPE system. | Download (PDF) | |
CMS Contact (CMS COR) | Training #1: Requesting the CMS Contact (COR) Role in EPPE | This training covers how an IDM registered user can request the CMS Contact (COR) Role in EPPE. | Download (PDF) |
Training #2: Contractor Approval Workflow: CMS Contact (COR) | This training covers Contractor DUA features and other functions that users with the CMS Contact (COR) role can perform in the EPPE system. | Download (PDF) |
Contractor Workflow: Refresher Training Materials for Requesters
The training modules below provide a refresher on performing specific actions in EPPE.
New DUA Actions | |
New Contractor DUA Request with New Data Files | Download (PDF) |
Update/Amend DUA Actions | |
Update/Amend Main Information | |
Update/Amend COR on a Contractor DUA | |
Update/Amend Subcontracting Organization(s) | |
Update/Amend Custodians | |
Update/Amend Existing Data Files | |
Update/Amend New Data Files | |
Extensions and Closures | |
Extend Contractor DUA | |
Closing a Contractor DUA | |
Close Select Data Files on a Contractor DUA | |
EPPE DUA Management | |
Request to Change Requester | |
Request to Change Organization | |
DUA Requester Queues | |
Upload Supporting Documents | |
Print Contractor DUA | |
Requesting Additional Roles | |
Removing a Role | |
Requester Proxy Assignment | |
Requester DUA Search |
Contractor Workflow: Refresher Training Materials for CORs
The training modules below provide a refresher on performing specific actions in EPPE.
COR DUA Management | |
Approve an Update Request to a DUA | Download (PDF) |
Deny an Update Request to a DUA | Download (PDF) |
Request More Information for an Update Request to a DUA | Download (PDF) |
Approve an Extension Request to a DUA | Download (PDF) |
Deny an Extension Request to a DUA | Download (PDF) |
Requesting Additional Roles | Download (PDF) |
Removing a Role | Download (PDF) |
COR Proxy Assignment | Download (PDF) |
COR DUA Search | Download (PDF) |
Print Contractor DUA | Download (PDF) |
Who do I contact if I need help with EPPE?
If you need assistance with EPPE, please review the EPPE FAQs (PDF). If you are unable to find the answer to your question, contact the EPPE Help Desk at 844-EPPE-DUA (844-377-3382) or EPPE@cms.hhs.gov