Notice of Award
Successful grant applicants receive from CMS an electronic Notice of Award (NoA) through email notification that indicates the grant (program) start and end dates. The NoA is an authorizing document from the CMS authorizing official, Grants Management Officer. Acceptance of the award is signified by the drawdown of funds from the Payment Management System (PMS).
GrantSolutions
GrantSolutions is an online grants management system that CMS discretionary recipients use and view their Notice of Award (NoA), official grant files, submit program and financial reports, and request grant amendments. See the recipient resources page.
Payment Management System (PMS)
The automated system for the delivery and tracking of funds which the Division of Payment Management (DPM) operates and maintains. PMS provide federal awarding Agencies and grant recipients the tools to manage grant payment requests and file their Federal Financial Reports.
New Users: https://pms.psc.gov/grant-recipients/access-newuser.html
Completing your FFR: https://pms.psc.gov/grant-recipients/ffr-updates.html
Once an NoA is received, grant program work can begin. As an CMS recipient, there are requirements you need to know as you work to fulfill the expectations of your award. Your Grants Management Specialist (GMS) and CMS Project Officer (PO) identified on your NoA are always available to answer questions and discuss issues that arise during implementation of the grant program.
The CMS PO is responsible for the programmatic and technical aspects of the grant. The PO works in partnership with grants management staff on post-award administration, including review of progress reports, participation in site visits, and other activities.
The GMS oversees day-to-day business and other non-programmatic aspects of the grant. These activities include, but are not limited to, evaluating applications for administrative content and compliance with statutes, regulations, and guidelines; negotiating grants; providing consultation and technical assistance to grantees; and administering grants after award.
The Grants Management Officer (GMO) is responsible for the business management aspects of grants and cooperative agreements, including review, negotiation, award, and administration. The GMO is also responsible for the interpretation of grants administration policies and provisions and is delegated the authority to obligate CMS to the expenditure of funds and permit changes to approved projects on behalf of CMS.
Terms and Conditions
FY24 Standard Administrative Terms and Conditions
You must comply with all terms and conditions outlined in your NoA, including:
(a) terms and conditions included in the HHS Grants Policy Statement in effect at the time of a new, non-competing continuation, or renewal award, including the requirements of HHS grants administration regulations;
(b) requirements of the authorizing statutes and implementing regulations for the program under which the award is funded;
(c) applicable requirements or limitations in appropriations acts; and
(d) any Program Terms and Conditions
(e) any Recipient Special Terms and Conditions.
The following Standard Terms & Conditions include all grant administrative requirements for CMS discretionary awards. Recipients should contact their GMS if they have any questions. Please note that specific grant compliance requirements will be included in the Notice of Award and must be followed.
Standard Terms and Conditions as of May 15, 2023 (PDF)
Standard Terms and Conditions as of April 14, 2020 (PDF)
Standard Terms and Conditions as of October 19, 2019 (PDF)
Standard Terms and Conditions As of January 25, 2018 (DOCX)
Standard Terms and Conditions As of March 1, 2017 (DOCX)
HHS Grants Policy Statement
The Department of Health and Human Services (HHS) Grants Policy Statement is intended to make available in a single document the general terms and conditions of HHS discretionary grant and cooperative agreement awards. These general terms and conditions are common across all HHS Operating Divisions (OPDIVs) and apply as indicated in the HHS GPS unless there are statutory, regulatory, or award-specific requirements to the contrary (as specified in individual NoAs). The HHS awarding offices are components of the OPDIVs and Staff Divisions (hereafter “OPDIVs”) that have grant-awarding authority.
CMS Accessibility Requirements
You must comply with federal laws regarding accessibility if you receive a request for information in accessible formats. See Accessibility Requirements (PDF).